Procurement Contracts Manager

Job Purpose: To take a leading role in supporting (in conjunction with the Head of Legal and Director of Operations) the development and delivery of the Group procurement strategy. This would include best practices, tools, guidance and support and to draft, critically evaluate and agree robust terms and conditions for procurement contracts covering products and services supplied to the Group of Companies.
Principal Responsibilities
1. To provide specialist advice, guidance and expertise on supply chain matters including procurement agreements, strategic sourcing, supplier development and performance monitoring.

2. To develop a groupwide procurement policy taking into account the group appetite for risk and leading how such policy should be reflected in contracting approach.

3. To define appropriate standard contracts for procurement activities across the Group which may include engineering, goods & services, consulting, recruitment.

4.To analyse and evaluate supplier proposed contractual Terms & Conditions.

5.To work with legal team colleagues to flow down, when appropriate, key terms from Customer facing contracts.

6. To provide advice and support on procurement matters other than commercial contracts to Group companies and project teams and to liaise as necessary on behalf of the Company with specialist external advisors where engaged.

7. To work alongside Compliance colleagues to define and develop the Group Supplier Code of Conduct taking a leading role in developing Group approaches to topics such as Anti-Bribery & Corruption, Sanctions & Export Controls, Anti-Facilitation of Tax Evasion, Modern Slavery, Child Labour, Counterfeit Goods and Conflict Minerals

8. To provide detailed recommendations, options and contract amendments to purchasing staff and general management involved in the negotiation process with existing and potential suppliers and to
liaise directly with suppliers, where appropriate, to clarify terms, communicate the Company’s position and achieve satisfactory contractual agreement.

9. To contribute as part of the Legal & Contracts team to the awareness, understanding, knowledge and development of commercial acumen and risk management especially regarding contractual matters amongst senior management, commercial staff, project management and business support functions throughout the group via regular updates and formal learning events. Deliver company internal training where appropriate.

10. To liaise with external contacts e.g. insurance specialists and lawyers to clarify issues and obtain advice, guidance and specialist information necessary to understand and influence the contractual agreement process.

11. To maintain contractual records and documentation for all non-standard supplier contracts.

12. To operate within the boundaries of the Company policies, procedures and practices for procurement, contract management and administration for use throughout the group.

13. To work collaboratively with other internal Company and Group Departments such as Governance and Risk, Finance, Sales, Sales Admin, HSE, HR etc. to ensure understanding, scope and compliance with contractual requirements relating to insurance, export controls, occupational health, tax implications and employee obligations etc.

Dimensions & Scope of the Role

Staff responsibility: – No direct supervision of staff
Contract scope: -Procurement agreements, licensing agreements, consulting agreements, recruitment agreements, collaboration, NDAs etc
Contract value: -Generally, up to £1m
Geographical remit:
Worldwide business relationships Group worldwide subsidiaries based in UK, Denmark, Canada, Australia, Houston, Singapore and Brazil
Travel: – Minimal, as required

Competencies

Qualifications / Knowledge / Experience

* Demonstrable experience in a Procurement/Contracts Manager role showing up to date knowledge and application of commercial Contract Law applicable to a broad range of supplier facing commercial agreements and contracts.
* Experience of sourcing and tendering goods and services
* Awareness of Quality, HSE, IP, ESG, Audit and Data Protection considerations
* Awareness of Defence related procurement requirements
* Ability to undertake detailed financial analysis and due diligence checks
* Proven experience of contract evaluation and negotiation within a commercial environment
* Experience of international contracts involving cross border transactions.
* Proficiency in contractual drafting
* Proven ability to clearly understand procurement risks and technicalities
* Be a member of the Chartered Institute of Procurement & Supply or be working towards being MCIPS qualified.
* Experience of developing sound risk mitigation strategies and creative solutions to legal and commercial issues within acceptable legal and risk frameworks
* Experience of working independently, with large amounts of detailed information, delivering accurate results, in tight timescales
* Experience of working with commercial staff, project management and senior management advising and influencing contractual negotiations
* Direct supplier liaison experience